KENYA’S MODERN AI-POWERED PAYROLL & HR PLATFORM
Payroll Made Simple for Kenyan Businesses
Run payroll, automate statutory deductions, manage employees and give your team secure self-service access — all from one platform.
Automate PAYE, SHIF, NSSF & Housing Levy
Generate ready-to-upload PAYE, SHIF & NSSF statutory returns instantly.
Generate payslips, P9s & statutory reports
Manage employees, attendance & leave
Employee self-service for payslips, P9, leave & personal records
AI-powered payroll assistance & anomaly detection
No credit card required
Setup in under 10 minutes
Built specifically for Kenyan payroll
800+
Businesses trust PayrollDen
50,000+
Employees processed
Hours Saved
Focus on what matters
Secure & Reliable
Your data is always protected
Trusted by businesses across Kenya
Run Payroll accurately and efficiently for your entire workforce
14-Day Free Trial
No Credit Card Required
Built for Kenyan Businesses
PAYE, SHIF, NSSF & Housing Levy Ready
PayrollDen is an AI-powered Payroll & HR platform that helps Kenyan businesses automate payroll and statutory compliance, manage employees, attendance and leave, generate payslips and statutory reports, detect payroll anomalies, and access instant payroll insights through AI.
Why Businesses Choose PayrollDen
Fast, Automated Payroll
Process payroll in minutes with automated earnings, deductions, benefits and accurate net-pay calculations.
Kenyan Statutory Compliance
Automatically calculate PAYE, SHIF, NSSF & Housing Levy and generate ready-to-upload statutory returns.
PayrollDen AI Assistant
Ask questions about your payroll and get instant answers, explanations and insights from your payroll data.
AI Payroll Intelligence
Automatically identify unusual salary changes, missing employee information, payroll anomalies and other issues that need attention.
HR, Attendance & Leave
Manage employee records, attendance and leave from the same platform you use to run payroll.
Employee Self-Service
Give employees secure access to payslips, P9s, leave requests and personal records through their own portal.
How It Works
Step 1
Add Your Employees
Import your payroll sheet or add employees directly to PayrollDen.
Step 2
Run Payroll
PayrollDen calculates salaries, deductions, PAYE, SHIF, NSSF & Housing Levy automatically.
Step 3
Generate & Distribute
Generate payslips, P9s and ready-to-upload statutory returns, and securely deliver employee documents.
Step 4
Manage, Monitor & Improve
Manage attendance and leave, detect payroll anomalies and use PayrollDen AI to understand your payroll and make informed decisions.
Pricing
Start with a 14-Day Free Trial
No credit card required. Includes Growth Lite features, 25 employees, 3 payroll runs, and 50 AI questions.
✣ Save 10% with annual billing
Starter
Best for small businesses getting started with payroll automation.
Ksh 4,500
per month
- Up to 25 Active Employees
- 2 Workspace Users
- Up to 2 Branches
- Unlimited Payroll Processing
- Unlimited Payslips
- Unlimited P9A Forms
- Kenyan Statutory Reports
- Employee Self-Service Portal
- Basic Leave Management
- Attendance Register & Excel Upload
- Standard Payroll Reports
- 150 AI Assistant Questions per Month
- Email Support
POPULAR
Growth
For growing businesses that need stronger controls, automation and AI insights.
Ksh 12,000
per month
- Up to 100 Active Employees
- 5 Workspace Users
- Up to 10 Branches
- Unlimited Payroll Processing
- Unlimited Payslips
- Unlimited P9A Forms
- Kenyan Statutory Reports
- Employee Self-Service Portal
- Advanced Leave Management
- Attendance Approval & Payroll Integration
- Payroll Approval Workflows
- Payroll Anomaly Detection
- Month-on-Month Payroll Comparison
- Executive AI Summaries
- Advanced Reports & Filters
- Custom Branding
- Audit Logs
- 1,000 AI Assistant Questions per Month
- Priority Support
Business
For larger organisations that need advanced controls, integrations and higher limits.
Ksh 25,000
per month
- Up to 250 Active Employees
- 10 Workspace Users
- Unlimited Branches
- Unlimited Payroll Processing
- Unlimited Payslips
- Unlimited P9A Forms
- Kenyan Statutory Reports
- Employee Self-Service Portal
- Advanced Leave & Attendance
- Multi-Level Approval Workflows
- Advanced Payroll Analytics
- Payroll Cost Forecasting
- Custom Roles & Permissions
- Custom Report Builder
- Scheduled Reports
- API Access & Webhooks
- Accounting Integrations
- Advanced Audit & Session Controls
- 5,000 AI Assistant Questions per Month
- Priority Onboarding & Support
Enterprise
Tailored for organisations with more than 250 employees, multiple legal entities, specialised workflows or advanced integration requirements.
- Custom Employee Limits
- Custom Workspace Users
- Multiple Companies & Legal Entities
- Unlimited Branches
- Custom Approval Workflows
- Single Sign-On (SSO)
- API & Bespoke Integrations
- Accounting & ERP Integrations
- Custom Reports & Dashboards
- Custom AI Assistant Allowance
- Dedicated Support & SLA
- Migration, Onboarding & Staff Training
Custom
Contact Sales
Tailored pricing based on your organisation's requirements
PayrollDen FAQs
What Is PayrollDen?
PayrollDen is a cloud-based, AI-powered payroll and HR management platform designed to simplify payroll processing, statutory compliance, employee management, and reporting for businesses of all sizes. It helps businesses automate payroll calculations, generate statutory reports, manage employee records, detect payroll anomalies, and gain actionable insights through an AI payroll assistant. PayrollDen also provides an employee self-service portal for accessing payslips, P9 forms, leave information, and personal records.
Is PayrollDen a TopMostWeb Technologies product?
Yes. PayrollDen is proudly developed and maintained by TopMostWeb Technologies, a Kenyan technology company specializing in custom software development, AI-powered business solutions, cloud services, web design and development, web hosting, domain registration, and digital transformation.
What does PayrollDen do?
PayrollDen is an AI-powered payroll and HR management platform that simplifies payroll processing, statutory compliance, employee management, and workforce administration. Its key features include:
• Automated payroll processing and salary calculations.
• PAYE, SHIF, NSSF, and Housing Levy calculations.
• Generation of statutory reports ready for submission to the relevant Kenyan authorities.
• Payslip and P9 form generation.
• Employee records, attendance, and leave management.
• Employee self-service portal for accessing payslips, P9 forms, leave information, and personal records.
• AI Payroll Assistant for answering payroll questions and providing instant insights.
• Payroll anomaly detection and identification of unusual salary or deduction changes.
• Executive payroll summaries and workforce reports.
• Secure cloud-based management of one or multiple companies.
PayrollDen helps businesses reduce manual payroll work, improve accuracy, and make informed payroll and workforce decisions.
Does PayrollDen support Kenyan payroll regulations?
Yes. PayrollDen is built specifically for Kenyan businesses and supports statutory payroll calculations, including PAYE, SHIF, NSSF, and the Affordable Housing Levy. The platform also generates statutory reports for submission to the relevant Kenyan authorities, helping businesses simplify compliance and reduce manual payroll work. PayrollDen is regularly updated to reflect changes in Kenyan payroll regulations.
Who is PayrollDen designed for?
PayrollDen is designed for businesses and organizations of all sizes seeking to simplify payroll processing, employee management, and statutory compliance. It is ideal for:
• Small and medium-sized enterprises (SMEs)
• Startups and growing businesses
• Large organizations managing multiple employees
• Schools and educational institutions
• NGOs and nonprofit organizations
• SACCOs and financial institutions
• Accounting firms and payroll service providers
• HR professionals and payroll administrators
• Businesses managing multiple companies or branches
Whether you manage a small team or a large workforce, PayrollDen provides the tools to streamline payroll operations, manage employees, and make informed workforce decisions.
Do I need payroll expertise to use PayrollDen?
No. PayrollDen is designed to be intuitive and easy to use, even for users with little or no payroll experience. The platform simplifies payroll processing through automated calculations, statutory reports, and an AI-powered payroll assistant that helps answer payroll-related questions, explain deductions, and provide instant insights. However, users should review their payroll information and statutory reports to ensure accuracy and compliance.
Can I try PayrollDen before subscribing?
Absolutely! Every new account comes with a 14-day free trial, allowing you to explore PayrollDen, process payroll, generate reports, and experience its AI-powered features before choosing a subscription plan. No credit card is required to get started. Trial usage limits apply.
How much does PayrollDen cost?
PayrollDen offers flexible monthly and annual subscription plans designed to suit businesses of different sizes and payroll needs. Choose from our Starter, Growth, or Business plans based on your workforce size and required features. Annual subscriptions include a discount, helping you save on payroll software costs. Visit our Pricing section to compare plans and find the right option for your business.
Is my payroll data secure?
Yes. Protecting your payroll data is one of our highest priorities. PayrollDen uses modern security measures, including encrypted communications, secure authentication, role-based access controls, and secure cloud infrastructure to safeguard sensitive employee and business information. Our platform is designed to ensure that only authorized users can access payroll data, helping businesses manage their payroll securely and confidently.
How long does it take to get started?
Getting started with PayrollDen takes just a few minutes. Simply create your account, set up your company profile, and upload your employee payroll data using our Excel template or enter employee information manually. Once your data is ready, you can process your first payroll, generate statutory reports, and start exploring AI-powered payroll insights.
Can PayrollDen handle multiple companies?
Yes. Depending on your subscription plan, PayrollDen allows you to manage payroll for multiple companies from a single account. Each company maintains its own employee records, payroll data, and statutory reports within a secure, centralized platform. This makes PayrollDen ideal for accountants, payroll administrators, and businesses managing multiple entities.
Does PayrollDen use Artificial Intelligence?
Yes. PayrollDen features a built-in AI Payroll Assistant that allows you to ask questions about your payroll data in natural language and receive instant, actionable insights. It helps explain salary calculations and statutory deductions, identify unusual payroll changes, detect anomalies, generate executive summaries, and support informed payroll and workforce decisions.
Can PayrollDen generate payslips, P9s and statutory reports?
Yes. PayrollDen automatically generates professional employee payslips, annual P9 tax deduction forms, and statutory payroll reports for PAYE, SHIF, NSSF, and the Affordable Housing Levy. These reports help businesses simplify payroll administration, prepare statutory returns, and maintain accurate records for compliance with Kenyan payroll regulations.
What support does PayrollDen provide?
PayrollDen provides dedicated customer support through email and online assistance to help you with account setup, payroll processing, statutory reporting, and general platform enquiries. Our team is committed to providing timely assistance, resolving technical issues, and continuously improving PayrollDen based on customer feedback.
Can I upgrade or downgrade my subscription?
Yes. PayrollDen offers flexible subscription plans that allow you to upgrade or downgrade as your business needs change, ensuring you only pay for the features and capacity that suit your organization.
Ready to Modernize Payroll?
Spend less time processing payroll and more time growing your business.